Job card template for a car workshop
A workshop job card template needs the customer, the vehicle, the work requested, the parts and labour used, the mechanic and a status, with a signature line for approval. Garage Manager is South African job card software that gives every car these fields as a digital job card and turns it into an invoice, from R199 a month after a 30-day free trial.
Use the fields below to build your own paper or spreadsheet job card, or let the digital version carry them for you.
Paper and Excel
A paper card gets lost or smudged, and a spreadsheet does not follow the car around the workshop.
A digital job card holds the same fields on every phone, and nothing is lost between the front desk and the bay.
Totals
Adding up parts and labour by hand, then copying them onto an invoice, is where mistakes creep in.
Parts and labour added to the job card carry straight onto the invoice.
The fields a good job card carries
Copy this list into Excel, Word or a printed pad. Each field exists because a workshop argues about it later if it is missing.
| Field | Why it is on the form |
|---|---|
| Job number and date in | Gives every job one reference you can find again, and shows how long a car has been with you. |
| Customer name and contact number | So you can phone for approval on extra work and tell them when the car is ready. |
| Vehicle make, model, year and registration | Identifies the car and the parts it needs. |
| VIN and odometer reading | Records the car’s state when it arrived and protects you if mileage is disputed. |
| Work requested by the customer | The customer’s own words, so the job is judged against what they asked for. |
| Condition notes and photos | Existing dents and scratches noted before work starts. |
| Parts used, with quantity and price | Becomes the parts lines on the invoice. |
| Labour, with time and rate | Becomes the labour lines on the invoice. |
| Mechanic assigned | Shows who did the work, and who to ask about it. |
| Status | Booked in, in progress, waiting for parts, ready for collection. |
| Customer signature or approval | Proof the customer agreed to the work and the quote. |
Every field filled in for you
Pick the client and vehicle and the card is ready. Job numbers are issued in sequence.
Photos on the card
Attach assessment photos from your phone before work starts.
Status the whole team sees
No more asking the bay where a car is.
Frequently asked questions
What is a job card in a workshop?+
A job card is the working record of one repair. It lists the customer, the vehicle, the work requested, the parts and labour used, who did the work and where the job stands, and it becomes the basis for the invoice.
How do I make a job card?+
List the fields above on a form, give each job a number, and fill one in for every car that comes in. To skip the paperwork, open a new job card in Garage Manager, pick the client and vehicle, describe the work and save.
Is there a job card template in Excel?+
You can build one in Excel from the field list above. The weakness of a spreadsheet is that it does not carry parts and labour onto an invoice, which a digital job card does.
Can a job card become an invoice?+
In Garage Manager, yes. Convert the finished job card to an invoice in one click.
Start free for 30 days. No card needed.
Start your free 30-day trialHow it works in practice
Step-by-step guides from the GarageManager help centre.
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